Building and maintaining solid relationships with clients is essential for any business. Your success heavily relies on how well you communicate with others. A recent study found that poor communication is one of the leading causes of client projects failing. Being able to communicate effectively with clients can solidify your relationship with them and ultimately lead to more business.
Here are the most common communication mistakes to avoid.
1. Having an undefined scope of work
When you first sign up to work with a client, clarify exactly what is expected from the partnership. Define the scope of work so there are no gaps between your understanding and the client's understanding.
Set clear expectations as early as the business proposal stage. Your proposal should indicate your goals and give the client a good idea of what they can expect from the engagement.
With Wonit, you can create stunning web-based proposals in minutes using conversational AI. Simply tell the AI what you need, like "create a marketing proposal for a SaaS company, $50K budget, 3-month timeline", and it generates a complete proposal with pricing tables, project phases, and professional design. The proposal clearly shows the project description, deliverables, and acceptance criteria, ensuring both you and your clients are on the same page.
Always discuss time frames in your proposal. Be honest about what you can deliver and when. Offering compressed timelines could be detrimental to your reputation if you can't deliver quality output.
2. Not addressing your doubts
There is nothing wrong with asking questions. Clarifying something you are unsure about shows that you care about your relationship and want all parties to benefit.
Never make assumptions about client expectations and demands. If in doubt, just ask. That will prevent you from wasting time completing a task that isn't right and stop your clients from receiving something that doesn't offer maximum benefits.
3. Using unprofessional language
How you communicate with clients significantly impacts how they view you. Always use professional language to make the right impression.
Failing to remain professional may change the way your clients view you. Give yourself enough time to construct your emails properly. Start with a friendly opening and greeting, get down to the primary business, include a CTA offering your assistance, and wrap up with a closing line.
4. Not reviewing your contract properly
Failing to review your contract properly can result in serious issues down the line. For every contract or proposal you sign, always check the terms and conditions. If there is anything you aren't sure about, clarify it.
Don't be afraid that this will jeopardize the contract or project, as it simply shows your client that you know the importance of the finer details.
5. Undervaluing your skills
Undervaluing your skills is a big communication mistake that could damage your client relationships and derail your career's progress. You need to have confidence in your own abilities and know your worth.
New small companies and freelancers often undercut their costs to bag a new client. However, if you go in at a lower price from the start, you will find it increasingly difficult to ever get them to raise the price.
If you're unsure how much you should be charging, do some research and reach out to others in your field.
6. Not following up
Not following up with clients is one of the biggest communication mistakes. Clients like to feel valued. Don't just reply to emails when clients contact you. Keep following up and updating them with regular notices and developments.
Find the perfect balance between keeping your clients updated and getting in touch with them too much. Always inform clients of essential news or information when necessary and keep the lines of communication open.
With Wonit's advanced analytics, you can see exactly when clients view your proposals, which sections they engage with, and for how long. This gives you perfect timing for follow-ups. You can set up real-time notifications to alert you the moment a buyer engages with your deal.
7. Avoiding saying 'no'
Saying no in the right way is unlikely to push clients away from your business. Research shows that 68% of customers leave because they believe you don't care about them.
To build and maintain strong client relationships, you need to ensure that you are always upfront and honest about what you can achieve. If a client makes a request that you can't fulfil, express that to them clearly by saying no politely.
Being ambiguous could seriously damage your working relationship. A clear no is always a better option if you want to protect your partnership and show a client how much you care about them.
8. Withholding your expert opinions
To build rapport and the foundations for a long and stable working relationship, you must give your professional advice. If you know that a client is going after a deliverable that won't work, it is your responsibility to share your expertise with them.
Remember that you are the expert, so don't worry about correcting the client or coming across as a know-it-all. Never sit back and watch a client make a mistake because you are afraid to give your expert opinion.
When creating proposals with Wonit, you can leverage the platform's team collaboration features. Share your proposal drafts with team members and get Figma-like comments for better and faster feedback. This ensures that everyone's expert opinions are captured before the proposal goes to the client.
Conclusion
Whether you are just starting out or want to scale up your business, avoiding these communication mistakes can help you stay on a path to long-term success. By remaining professional at all times and being honest about what you can provide, you can maintain strong client relationships that thrive and develop over the years. Tools like Wonit can help you streamline your proposal process, communicate more effectively with clients, and close more deals faster.
Get early access at wonit.ai and turn your proposal writing from a multi-hour headache into a five-minute conversation.